- Head of Field Offices (3 positions and open for Nepali Nationals only)
Location : Various Provincial Capitals, NEPAL
Application Deadline: 22-Oct-18 (Midnight New York, USA)
Additional Category: Management
Post Level : NO-B
Languages RequiLevel: English
Starting Date : (date when the selected candidate is expected to start) 01-Jan-2019
Duration of Initial Contract : 1 Year
Expected Duration of Assignment : 1 Year (with possibility of Extension)
UNDP has been supporting the Nepalese people in their struggle against poverty since it opened an in-country office in 1963. Much of this support has gone to building up the capacity of government agencies, civil society and community groups to fight poverty, and to bringing these groups and Nepal’s development partners together to design and implement successful projects to contribute to the achievement of Nepal’s development objectives.
In parallel to the roll-out of its new Country Programme, 2018-2022, UNDP Nepal is reorganizing internally and moving towards strategically repositioning UNDP’s contributions in support of the Sustainable Development Goals and collaboration with national development partners. Nepal is transforming itself in a federal state as per its new Constitution which has implications for how UNDP engages with national and sub-national authorities. Meanwhile, Nepal’s GNI continues to grow, making graduation from LDC status a scenario for which UNDP needs to begin planning and adapting to different models of development cooperation.
Under the direct supervision of the Country Director, the Head of Field Office will be responsible for the overall management of the Field Office. The incumbent will be responsible for representing UNDP in the region, building partnerships with UN Agencies, Civil Society, sub national governments and Community based organizations. The incumbent will also support programmatic synergies between UNDP projects in the region, with a focus to ensuring efficiency and effectiveness by utilising UNDP’s Quality Assurance principles. When needed the incumbent will be responsible for the provision of support services to UNDP Country Office and provincial projects.
Duties and Responsibilities
1. Responsible for Representation and Partnership building in the area focusing on achievement of the following results:
Identify and build partnerships with development actors, government officials, civil society and stakeholders in the provincial and local level.
Maintain coordination and collaboration of activities among partner agencies.
Represent UNDP at development related forums at the provincial and local level.
Facilitate sharing of relevant data between UNDP and other development partners.
Liaise as necessary with government and other UN agencies and development partners at the provincial and local level to facilitate implementation of the UNDP Country Programme.
Contributes to UN coordination within the area and maintains strong partnership and collaboration with other UN Agencies working in the area.
Promote visibility of UNDP activities at the provincial and local level.
Assist UNDP, as needed, in problem-solving at the provincial and local level.
Participate in UNDP annual planning and review processes.
Provide UNDP with regular updates on provincial and local development issues and operating space, early warnings and recommendations.
Share information, experiences and best practices among partners and other relevant stakeholders.
Ensure practical implementations issues and matters of concern are raised with the sub national authorities to ensure provincial projects and partners have conducive environment to implement projects.
Act as SDG focal point in the area for raising awareness, advocacy and promotion.
2. Support UNDP projects and promotes/foster programmatic synergies:
Ensure overall coordination of UNDP projects implemented in the area and follow up on issues of integration and synergy.
Establish lines of communication and coordination between UNDP projects, to ensure cost efficiency, maximize results and foster a continual learning environment.
Coordinate with other UN agencies to promote joint UN efforts and raise awareness of shared progress towards UNDAF and SDG goals.
Coordinate with government partners to ensure ownership of projects and advocate for mobilization of government resources for scaling up successful UNDP models.
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Organize the collection of data from beneficiaries, focusing on change brought about by UNDP development initiatives.
Verification of project outputs
Ensure integration of cross-cutting issues such as Gender Equality and Social Inclusion, accessibility, environment, disaster risk reduction, voice and participation of beneficiaries and following the principles of Do No Harm into project planning, implementation and results.
Follow up on quality assurance recommendations to ensure projects are following best practice.
Facilitate the collection and alignment of high quality data for country office from projects in area, including but not limited to, the creation and maintenance of real-time data system accessible by UNDP country office staff.
Contribute data and findings towards annual country office quality assurance cycle for all projects in the region
4. Service provision for UNDP projects and Country Office:
Support the country office to gather relevant socioeconomic and political data and analysis for project and programme planning, project review and continual evaluation.
Building the capacity of field office staff and field monitoring staff in the areas of planning, monitoring and quality assurance.
Facilitate field visits by UNDP Country Office staff, UN Agencies, development partners, media and others when requested
Participate in provincial security and safety meetings
Act as focal point for good practice and lessons learnt, communicating with Country Office communication and programme teams.
Oversee the compilation of data for communications team.
Support the country office programme units to coordinate and ensure best practice with projects in region.
Conduct ‘third party’ monitoring of project activities at the request of projects and/or country office staff, providing feedback for improvement.
Manage day to day administration and financial activities of field office.
Ensure fiduciary accountability of the field office
Manage petty cash in accordance with UNDP rules and regulations
Ensure proper use, management, maintenance and record keeping of assets and equipment
Ensure proper safety measures as prescribed by Country Office are adopted for the safety and security of staff and office, while maintain timely communications with country office security staff.
Manage the performance of field office staff, including setting annual targets and reviewing staff performance.
Manage and be accountable for overall field office work planning and delivery.
Ensure gender and social inclusion standards as outlined in the Common Framework for Gender Equality and Social Inclusion, developed by the IDPG GESI Working Group, are mainstreamed throughout all provincial projects
Represent UNDP in a manner consistent with international norms and corporate standards covering the rights of women, minority, vulnerable, LGBT and indigenous groups.
Uphold the values of the UN and ensure UN values and standards are advocated for in partner organizations.
Maintain provincial awareness of the challenges facing vulnerable and other marginalized groups, reporting to other UNDP offices and Country Office as needed.
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